Privacy Policy PROSEGUR employees

Basic information on data protection

Data Controller: Prosegur Gestión de Activos SL (hereinafter, “PROSEGUR”).

Direction: Calle Pajaritos, 24, 28007, Madrid (Spain).

E-mail: dpo@prosegur.com

Main purpose of the processing: the purpose will be to manage the existing employment relationship between you and PROSEGUR, as well as the access and use of corporate platforms such as Your Portal and The Intranet, and to be able to offer you information of interest.

Legitimisation: the data will be processed based on the existing contractual relationship between you and PROSEGUR, your consent and, where appropriate, the legitimate interest. 

Recipients of the data:

  • Third parties to which PROSEGUR is obliged to transmit information, such as public authorities.
  • Companies within the business group to which Prosegur Gestión de Activos SL belongs (hereinafter, the “PROSEGUR Group”), including outside the European Union, in order to be able to properly manage their contractual relationship as a consequence of the centralization of administrative and IT experts within the PROSEGUR Group. 

Data protection rights: you can revoke at any time the consent granted for the personal data processing activities by PROSEGUR, as well as exercise, if you are interested in it, your rights of access, rectification, deletion, limitation or objection to data processing, data portability, as well as not being subject to automated decisions. You can do so by request addressed to Prosegur Gestión de Activos SL at Calle Pajaritos, 24, 28007, Madrid (Spain), or to the following email address: protecciondedatos@prosegur.com, attaching a copy of your ID or documentation proving your identity, as indicated in the section "Your Data Protection Rights" of our Privacy Policy.

Additional information on data protection  1. Information about PROSEGUR

This document regulates the processing by PROSEGUR and the other companies of the PROSEGUR Group of the personal data of their employees. To this end, in addition to informing you at the time of your hiring, PROSEGUR makes this information available to employees on the available platforms: Your Portal and The PROSEGUR Intranet. These platforms provide employees with access to the IT tools of the PROSEGUR Group related to human resources, information on the main programs and activities promoted by the PROSEGUR Group, as well as current information about it.

You can consult this privacy policy to know at any time the conditions applicable to the processing of your data as an employee. In any case, if these conditions undergo changes, in addition to updating this policy, PROSEGUR will inform you of them through the usual means of communication with you as an employee.

For your information, the following is the identification data of PROSEGUR:

Company name: Prosegur Gestión de Activos SL 
NIF: B86003258
Address: Calle Pajaritos, 24, 28007, Madrid (Spain). 
Contact Delegate for Data Protection: dpo@prosegur.com

2. Purposes and Legitimisation

You are informed that all the data that PROSEGUR requests or may request are necessary for the purposes described in this privacy policy and failure to provide them would make it impossible to properly manage the employment relationship. Likewise, PROSEGUR reserves the right not to respond to requests that do not include the requested data.

You guarantee the veracity of the personal data provided to PROSEGUR. PROSEGUR may periodically request the review and update of the personal data that it holds about you.

The different purposes for which your personal data are processed and the bases that legitimize the processing are described below:

i. Legitimation for the execution of the employment contract between you and PROSEGUR or application of pre-contractual measures: 

a. Manage the employment relationship with you as an employee of the PROSEGUR Group, which includes, among other activities: the payment of payroll, reductions in working hours, contractual modifications, vacations, absences and training. The processing of your personal data coupled with the access and use of corporate platforms such as Your Portal and The Intranet, which are included in this purpose as they are necessary for the management of your employment relationship.

b. Manage the sending of corporate communications aimed at employees mainly related to organizational changes, training actions, performance evaluations, invitations to corporate events, employee benefits program (Reflex), health and wellness programs, as well as satisfaction surveys, work environment and employee feedback in situations of incorporation, trial period and withdrawal, among others.

ii. Legitimation by express consent: 

a. Manage the participation of employees in the different courses and volunteer activities offered by the PROSEGUR Group.

b. Carry out communications related to promotional advantages and / or discounts directed to employees of products and services of the PROSEGUR Group or of third-party collaborating companies, by any means, including electronically.

c. Transfer of data to companies of the PROSEGUR Group and to third parties in order to send you commercial communications.

d. Carry out profiling and predictive analytics activities based on your personal data, in order to study and predict behaviors and improve the productivity of the PROSEGUR Group companies.

iii. Legitimation for legitimate interests of PROSEGUR: 

a. Carry out business process automation projects to improve the products and services offered by PROSEGUR. The legitimate interest in this case would be to improve the efficiency and productivity of PROSEGUR's activity.

3. Third parties to whom your data may be transmitted 

The personal data that you provide to PROSEGUR may be communicated to the following categories of recipients:

  • Third parties to which PROSEGUR is obliged to transmit information, such as public authorities, in order to comply with the requirements of said authorities and the applicable regulations, if applicable.
  • Companies that are part of the PROSEGUR Group, in order to be able to properly manage their contractual relationship as a consequence of the centralization of administrative and IT processes existing within the PROSEGUR Group. 

We inform you that the PROSEGUR Group may have companies outside the European Union. In these cases, the entity requires that said companies comply with the measures designed to protect personal data established in a binding contract, except in cases where the European Commission has determined that the country where the recipient is located provides an adequate level protection of personal data.

4. Data Retention

The criteria that PROSEGUR uses to set the terms of conservation of your data have been determined in accordance with the requirements established in the applicable legislation, regulations and normative guidelines, as well as the operational requirements of PROSEGUR related to the correct management of the relationship with its employees.

Your data will not be kept for a period exceeding five years from the end of the employment relationship between you and PROSEGUR, based on Article 21 of Royal Legislative Decree 5/2000, of August 4, which approves the text consolidated of the Law on Infractions and Sanctions in the Social Order and article 1964 of the Civil Code.

Notwithstanding the foregoing, in the event that there is an ongoing procedural procedure in relation to you, your data may be kept for the additional time necessary until a final judicial resolution is obtained.

5. Your Data Protection Rights

You may contact PROSEGUR when you deem it necessary, being able to exercise your rights of access, rectification, deletion, limitation, opposition, as well as the right to the portability of your data and not be subject to automated decisions, by means of a request addressed to Prosegur Gestión de Activos SL at Calle Pajaritos, 24, 28007, Madrid (Spain), or to the following email address: protecciondedatos@prosegur.com, attaching a copy of your ID or documentation proving your identity.

Likewise, you are informed that you may revoke the consents granted whenever you wish, by contacting Prosegur Gestión de Activos SL at the address or email indicated above.

Finally, if you want more information about your rights regarding data protection or need to file a claim, you can contact the Spanish Agency for Data Protection, with address at Calle Jorge Juan, 6, 28001, Madrid, in order to safeguard your rights. 

6. Data Security

PROSEGUR has appropriate policies and technical and organizational measures to safeguard and protect your personal data against illegal or unauthorized access, accidental loss or destruction, damage, use and illegal or unauthorized disclosure. You can obtain a copy of the measures required by PROSEGUR by contacting the Data Protection Delegate.

We will also take all reasonable precautions to ensure that our staff and employees who have access to your personal data have received appropriate training.

In any case, the user is informed that any data transmission over the Internet is not completely secure and, as such, is carried out at their own risk. Although we will do our best to protect your personal data, PROSEGUR cannot guarantee the security of personal data transmitted through Your Portal and the Intranet.

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